RLL Board Meeting
April 27, 2008
Jon Lacktorin has officially resigned from the Board.
Chris Galbraith President & Sponsorship Coordinator
Chuck Markarian VP – Baseball & Equipment Manager
Kim Loucks VP – Softball
Dave Anderson Treasurer & Equipment Manager
Barbara Markarian Secretary
Cy Kawasaki Player’s Agent – T-ball/Coach pitch
Josie Roy Player’s Agent – Jr./Sr.
David Cretin Scheduler & Field Maintenance
Marc Hill Field Maintenance & Safety Coordinator
Jay Kallaher Umpire in Chief
Scott Yount Uniform Coordinator
Absent:
Marni Ramos Player’s Agent - A, B, C-ball
Joey Disque Fundraiser
Minutes approved from last meeting? (April 1)
· Yes, via email. Minutes were posted to the RLL website April 4.
6:20pm: Meeting called to order
Picture Coordinator showed slides of backdrops for us to choose from. Decision was made to use same background for individual and team pix (with scoreboard removed).
Action items (and updates) from last Board meeting:
Chris will contact all children’s parents that have registered, but not yet paid funds: Completed.
Action item: (Joey) Candy needs to be handed out to teams right after Spring Break (week of 14th) and monies turned back in by the May 3rd. In process: we received less boxes than needed; (RLL funds) will cover the oversight…
Action item: Raffle tickets need to be collected by Barbara (Jr’s), Josie (Sr’s) and Kim (Softball) by April 25. Completed.
Action item: Marni to work with Marc and Jon re: moving up a few B-ball players. Completed.
Background checks:
Action item: Dave Cretin will collect forms from the Majors coaches
Action item: Jay will collect volunteer forms from all Umpires
Action item: Josie will contact all managers and communicate with them re: volunteer forms (April 4 is deadline to have forms to Josie)
Action item: Josie will get the completed forms to Chuck ASAP
Action item: Chuck will compile spreadsheet of all teams’ volunteers
Action item: Chuck will then hand all forms off to Chris
Action item: Chris and Marni will input them (volunteers) into the database
Action item: background checks need to be completed IMMEDIATELY. Chris will contact Player’s agents and work to get this done ASAP.
Action item: Chuck, Chris and Dave to converse re: setting a budget. Still to happen: need to schedule by the end of May.
Action item: (Sunday nights will work for all three men—calendar date to be set sometime this week). Reminder: Money Market accounts need to be re-addressed.
Action item: Chris to talk to Mike W re: scholarships: Do we still pay Little League for our scholarship kids? Ambiguous answer received: decision is that this fee does not have to be paid this year.
Action item: Chuck to oversee all-team web closures. (Seniors level will now be closed.)
6:57pm: End of Past Action Items
Seniors level: Proposal to award scholarship to a child (13th member of the team).
Motion to approve:
· 2nd, carried.
Discussion ensued re: safety kits. What is required? Do all coaches have these?
Discussion ensued re: birth certificates. Action item: Procedures on collection & storing of these documents needs to be re-vamped during the off-season.
Treasurer’s Report: Discussion on RLL Profit/Loss to date.
Umpire situation: Some Umps have not showed up for games.
Action item: Jay will pursue other options/postings for gathering more Umps. Ideas: check with High School students
Action item: Denise Anderson will pursue leads with high school Athletic Directors and get information to Jay.
Action item: Chuck will put Umpire shield in the McKnight shed for back-up use.
Action item: Jay to send out email to all coaches (Chris has list) re: asking for volunteers to help Umpire games and/or recommendations of other possibilities.
Action item: David C will find out why the bathroom codes at McKnight are not working.
Possibility: Move Jr. and Sr. games to Liberty field (or Petrovitsky). David C. is working on this.
Action item: Josie to contact Mike W. re: scheduling of Sr. games. (Chuck has Mike’s information.)
Public Storage issue: Still not closed out.
Action item: Chuck will take care of closing the account out before the end of May. Shelving needs to be removed (it is RLL’s)
Discussion re: Sr’s players needing to be reimbursed. How are we going to handle refunds to players?
Motion: all refunds to date will be paid; from here on out there will be no more refunds.
· 2nd, carried.
Overpays will be handled at a later time.
Discussion: All Stars uniforms. How will we go about organizing this?
Idea: Have children wear their hats from pre-season team.
Action item: Chuck will check into this possibility.
Perspective: Parents may need to pay $20/30-ish for these uniforms. Players keep them; have their name on them, etc.
Action item: Scott will get a quote on uniforms from someone that Chris is recommending. Also, check Dugan’s and Idea Works. Want to try to keep the work in Renton, but also want a great product. Need to check timing (turn around).
We want all of Renton to have the same color scheme.
How many teams? (5): Seniors (TOC use their current uniforms), Juniors, Majors, 10-11, and 9-10.
Action item: Barbara to send email to Chris re: Scorekeeping questions and mandatory play issues (to send on to Mike W.)
Discussion ensued: AAA level of play (and other levels): what is our goal/perspective as coaches of playing the children? Stacking the team vs. allowing all of the children opportunity to learn and play.
Off-season Action item: govern our rules to support fun and learning.
Members drew names for the Mariners raffle:
1st place: Christian Roy
2nd place: Brandon Kallaher
3rd place: Tom Segundo
** Secretary’s note: All raffle tickets were placed into a manila envelope and drawn out by members of the Board that had no affiliation with persons represented on the tickets.
Action item: Barbara will contact these people ASAP and get them their tickets.
Motion to adjourn meeting:
· 2nd, carried
8:42 pm Meeting adjourned.
Next meeting: Sunday, May 18, 6pm. Highlands church