Board Meeting
Hazen High School; 7:00pm

7:41pm           Meeting called to order.
 

Secretary’s note: There are 14 Board members; therefore, quorum = 8

Minutes approved from last meeting? (Mar 25)                                                              

·Yes, via email.  Minutes were posted to the RLL website April 4.

7:42pm Action items (and updates) from last Board meeting:

Action item: Chris and Barbara to document which schools we delivered registration flyers to (and how many were delivered) for future reference.

Completed.

Chris will contact all children’s parents that have registered, but not yet paid funds:

Action item:  Marni to send lists to Chris (Cy – completed)

Action item:  Chris will promptly contact all families that have not paid

Action item: Dave A will update sponsor information on the web re: the contest (Fri. April 4).

Action item: Marni to send Scott list of pants sizes for her teams

Action item: Kim will take care of “outfitting” her team. Completed.

Action item: (Joey) Candy needs to be handed out to teams right after Spring Break (week of 14^th) and monies turned back in by the May 3^rd.

Action item: Wendy will find out about gathering (gleaning) raffle tickets for our use and get them to Josie and Chuck by Saturday, March 29, for dispersal to the teams. Completed.

Action item: Raffle tickets need to be collected by Barbara (Jr’s), Josie (Sr’s) and Kim (Softball) by April 25.

Action item:  Marni to work with Marc and Jon re: moving up a few B-ball players

Action item: Chuck to talk with Mike re: when the Sr. games actually start (May?)

Completed.

Background checks:

Action item: Dave Cretin will collect forms from the Majors coaches

Action item: Jay will collect volunteer forms from all Umpires

Action item: Josie will contact all managers and communicate with them re: volunteer forms (April 4 is deadline to have forms to Josie)

Action item: Josie will get the completed forms to Chuck ASAP

Action item: Chuck will compile spreadsheet of all teams’ volunteers

Action item: Chuck will then hand all forms off to Chris

Action item: Chris and Marni will input them (volunteers) into the database

Still in process.

Action item: needs list of all coaches and managers for Safety (Chuck will email to Marc…and the rest of the Board).  Completed.

Action item: Wendy will get pricing for banners.  Will continue to look for a better rate.

Action item: Chuck, Chris and Dave to converse re: setting a budget.

Action item: Chris to talk to Mike W re: scholarships: Do we still pay Little League for our scholarship kids? Left a message with Mike: no info as of yet.

7:50pm End of past Action Items

Open (long) discussion on Supplemental Rules:

·We made amendments, changes, and additions…then, due to time constraints, discussion was tabled until later.

 (Discussion picked up again at 9:23pm, and completed after 10:00pm).

Discussion:  How are we going to handle scheduling upcoming Board meetings with all of the conflicts in schedules/games? 

·We will change our scheduling: only one Board meeting per month.

·Meetings will be Sunday evenings. 

·Next Board meeting will be on April 27, at 6pm (location TBD).

o   Pizza and pop will be provided!

·The meetings will be scheduled on a month-by-month basis from here on out.

Discussion: Registrations closed?

·Major & Juniors Softball, and AAA and Senior baseball will remain open for now.

·All others levels are now closed.

o   Action item: Chuck to oversee these closures

Candy sales:

·Joey needs to know final candy sales numbers by Sunday, April 6.

·Action item: Kim, Cy and Marni to be sure that he gets these numbers!

Motion to approve RLL Constitution

·2^nd, motion carried

Discussion: Should we pay our Umpires? Do we have qualifications set in place for the people filling these positions?

·Little League discourages paying for umpires

·RLL does not require that we pay umpires

·Will we get qualified umpires if we don’t pay them?

·AAA level-need to have basic training, at least

·Junior and Senior level umpires have at least 10 years experience

·No need to have them fill out a W-9 unless they make over $600

Decision:

·Umpires to be paid for AAA, Majors, Juniors, Seniors, and both levels of softball – RLL will pay for 2 umpires at each game for Junior/Senior baseball.

·Proposed $30/game for AAA, Majors & Softball, and $40 for Junior/Senior – Final decision to be decided after budget review by Chris, Chuck and Dave A.

Discussion: Field Maintenance and dirt: Which fields need dirt?

·2 at McKnight (Junior/Senior and Softball)

o   50 yards of dirt in total approved. (May not need that much.)

o   Motion to approve funds for dirt

§  2^nd, carried

Action item: David C will schedule with the school when we will be doing this.  Reminder: Cement base mounts must be pulled before dirt is spread.

Off-season Action item: How are we going to handle this dirt (expense) in the future?

Off-season Action Item: We need to go over the Local Rules in detail.

Motion to adjourn meeting:

·2^nd, carried

10:08pm         Meeting adjourned.

Next Board meeting: Sunday, April 27, at 6pm.  Location TBD.

Pizza and pop will be provided.