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| March 12, 2008 | ||||||||||||||||||||||||||||||||||
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Board Meeting 7:12pm Meeting called to order.Changes/additions to the RLL Board: Due to time constraints, Jennifer Farris has resigned from the RLL Board. Rick Gibbs will no longer be a formal Board member, but will continue in his role as Communications/Web designer. On March 4, two additional Board members were motioned/voted to join the Board (motion carried via email quorum vote):
Secretary’s note: There are now 13 Board members; therefore, quorum = 8
Minutes approved from last meeting? (Feb. 26)
The owner of Legends Photography was present and gave a presentation 7:33pm Action items (and updates) from last Board meeting: Action item: Chris and Barbara to document which schools we delivered registration flyers to (and how many were delivered) for future reference: Chris to still get information to Barbara for documentation. Action item: David C. to discuss with schools re: field maintenance. We can till the fields, but carefully; can add dirt and they will level it for us if we deliver it. Action item: David C, please remind them about garbage duty. Discussion ensued regarding fields. Action item: Chuck to contact Mike C. re: dirt: Action item: Chris will take care of this. Action item: Dave A will bring the by-laws rough draft to the March 12 meeting: Copies not here: Members need to review by-laws via email and be prepared to vote on the amendments by the next meeting. Action item: Chris needs to go to bank for name signature. Completed. Action item: Marc will contact Brian Johnson re: coaching Jr’s. Tried – no response. Chris has been in contact with Maddi, but nothing has been resolved as of yet. RLL still needs to get rulebooks from Maddi, but efforts have not been successful as of yet. Action item: Marni will pull out Jr. and Sr. names/numbers from past years and forward info. to Chuck. Completed. Sponsorships: Action item: Chris will contact King & Bunny Action item: David C. will contact Applebee’s and car dealerships Action item: Chuck & Barbara to pursue Fairwood area Action item: Chris to send a copy of the sponsorship form to Dave A to be posted on the website for others to utilize (also, the invoice to be sent to Dave A). Efforts for Sponsorships are still in process. Action item: Chuck to talk to Mike W. to retrieve rosters from last year: Completed Action item: David C to find out pricing and put together a cost comparison sheet for each of the fields: Not completed yet – don’t know number of teams we have yet. Action item: Dave A to check on pricing for throw-down bases and confer with Board via email by Sunday, March 2 for approval to purchase. Action item: Dave A to purchase throw down bases by March 8 for all of the teams (25 sets in total) 4 sets of breakaways are in the shed. Action item: Dave A to check on where uniforms were purchased from in the past. Scott will now take care of uniforms Action item: Anyone with info. on uniforms will pass on to Scott Yount. Action item: Marni will put together the packets for managers. Completed. Action item: Chuck to check with Mike W. re: medical release forms (which one to use). Either form can be used. Action item: Chris will contact all children’s parents that have registered, but not yet paid funds
Action item still in process. 7:54: Conclusion of update on past action items. Question: What should be the cutoff date for registrations (games start the week of the 14th)? Discussion ensued. We want to be sure we are following all league rules properly and making the best choices for our players and our league.
B-ball registration: shifting of players is occurring; consensus is to leave it open for now.
C-ball registration:
Coach Pitch and T-ball
Discussion ensued re: which photography company to work with for team pix.
Action item: Denise Anderson will contact Sportraits to let them know that we will be using his services for team pictures (and she will contact the other two companies to decline their offers). Topic: Jr-ball currently has 16 players signed up. Discussion ensued. Perhaps we will opt to move some up to Sr. (or open another Jr. team) Action item: Marc and Chuck to discuss Jr. & Sr. ball in further detail Discussion ensued re: raffle tickets in the Jr. and Sr. level Motion to grant two children scholarships at the Jr./Sr. level
Motion to grant two children scholarships at the T-ball/Minor level
Discussion ensued re: chocolate fundraiser Action item: Joey will pursue learning more about candy sales fundraiser Discussion: Sanicans on the field. Where do they need to be? Nelson (specifically, by the T-ball/coach pitch fields), Honeydew, Maplewood Heights, possibly others, depending on need Action item: Chris to make the calls on obtaining Sanicans Discussion on field usage - Renton Parks will not provide breakaway bases. (RLL must purchase) - City will maintain the fields, and manage the bases for us (bases need to be labeled and only used for our games) Motion to approve purchase of additional breakaway bases
Open discussion, re: Board members: What is our individual role on the Board, and how are these roles being played out? Are we fulfilling these roles? How are we going to handle this in the future?
Constitution: Need to have a general membership meeting to approve this. Action item: Chris to have a conversation with Mike W. re: who is to be recognized as “general member” for our new Constitution. Then he will bring info. back to Board for approval. Discussion ensued on Sponsorships. Idea: Host a contest: whoever brings in the most revenue will earn…TBD. Action item: David C will look into any ramifications for hosting a contest as a non-profit. Action item: If applicable, Dave A will update sponsor information on the web re: the contest. Dave A gave a Treasurer’s report. Motion to adjourn
10:13 Meeting adjourned. Next Meeting, March 25, 2008 (Hazen High School, 7 pm) |
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