Board Meeting
Hazen High School; 7:00pm

7:18pm           Meeting called to order.

Minutes approved from last meeting? (Feb. 13)

Yes, via email.  Minutes were posted to the RLL website Feb. 14

 Action items (and updates) from last Board meeting:

Action item: David C to contact Andy O’Brien at Community center re: Challenger program:  Andy expressed minimal interest in the idea.

Action item: Chris to connect with Maddi re: insurance forms: Completed. Certificates have been distributed to everyone necessary.

Action item: Chuck to confer with Jennifer about the candy sold last year to find out details about the process (buying, distributing, etc.): Still pending.

Action item: Kim to talk to Maddi re: candy sales information: Kim not present.

Action item: Barbara and Chris will disperse RLL flyers by Friday (Feb 15) to all Renton Elementary schools, Issaquah and Kent Elementary schools in the RLL district, and various middle schools in the district: Task completed.

Action item: Chris and Barbara to document which schools we delivered to (and how many were delivered) for future reference

Action item: Chris to talk with Dave A about what kind of account our excess monies are being held in.  Discussion ensued.

Action item: Dave A. to purchase the smaller sized P.O. box: Completed.

Action item: Publicity position still needs to be clarified: Perhaps parents can help us out with this?

Action item: Kim will work with Greg on how to close out the East Valley account

Action item: Dave A needs to transfer lease form to his name: Completed

Action item:  Marc will look into cost of purchasing new/used drags

Need to keep one at McKnight, Nelsen & Honeydew

Very expensive!  Perhaps we don’t even need one this year?

Action item: David C. will look into acquiring dirt for the fields:

Still waiting to hear from Kim… many details still to be considered

Action item: David C. to discuss with schools re: maintenance

Action item: Chuck to contact Mike C. re: dirt

Action item: Dave will bring a rough draft of the by-laws to the Board mtg. on Feb 26 for consideration and approval.  Not yet completed. 

Action item: Dave A will bring the rough draft to the March 12 meeting.

Action item: Chuck to send March 4 date out on email to the coaches ASAP.  (Note: Coaches are still TBD).  Pending: coaches still yet TBD.

Action item: Chris will email Mike W re: the draft date: Completed.

Action item: Chuck will need to re-connect with BLE (Jim P) re: changing the training session date(s): Connected, but not pleased with the results/days.  BLE does not want to accommodate our changes.  Right now, we have Monday and Tuesday nights in March

Action item: Barbara will post minutes (Feb 13).  All Board members will approve by 10:00am, Feb 14: Completed.

Action item: Barbara will go to US bank Thursday, Feb. 14 with Board meeting minutes to authorize new names on RLL account: Completed. 

Action item: Dave A, Chris, Kim and Chuck will go to same bank to be put on the account:

Action item: Chris still needs to go to bank for name signature

7:38:   Conclusion of update on past action items.

Coaches’ list needs to be put together:

Action item: Marc will contact Brian Johnson re: coaching Jr’s.

Action item: Marni will pull out Jr. and Sr. names/numbers from past years and forward info. to Chuck.

Sponsors: 

Dave A has one accrued for his team. 

Chris: Ace Hardware has agreed to sponsor 2 teams – expressed frustration from last year re: no banners at games. Ace was assured that they would have advertising this year.

Action item: Chris will contact King & Bunny

Action item: David C. will contact Applebee’s and car dealerships

Action item: Chuck will pursue Fairwood area

Action item: Chris to send a copy of the sponsorship form to Dave A to be posted on the website for others to utilize (also, the invoice to be sent to Dave A).

Question: Can we find a High School student to update our site for community service hours, or a small $ scholarship?

Decision:  Leave the site as-is for the time being and update it in the off-season.

Action item: pick this topic back up in July/August for re-discussion.

Owner of Star Photography in Issaquah was present and offered a presentation to Board re: team pictures.  The Board will review two more presentations from different companies at the March 12 Board meeting and make a decision promptly.

Wendy Hanis was present to discuss Mariner’s game tickets 

Upper level seats for $11/person are available

Motion to offer June 1 as the one game for league to attend.  (2^nd, carried)

Money needs to be collected and turned in to Wendy by May 10

Action item:  still need a person to take over fundraising

Action item: Chuck to talk to Mike W. to retrieve rosters from last year.

Question: which charter are we under?  Paperwork has been completed and turned in to combine our two charters; we should find out the results soon on the merging of the two leagues.

Fields: discussion ensued re: how much we have paid in the past for use of fields.

Action item: David C to find out pricing and put together a cost comparison sheet for each of the fields

Decision:  Equipment day for coaches will be March 8, 8:30am at Renton Highlands Self Storage

Action item: Marni and Cy will contact coaches with this information

Decision: March 15 is field prep day (first games are April 15).

Action item: Dave A to see that this date is posted on the website ASAP

Bases: discussion ensued surrounding which teams need break-a-ways and the cost of supplying these

Action item: Dave A to check on pricing for throw-down bases and confer with Board via email by Sunday, March 2 for approval to purchase.

Action item: Dave A to purchase bases by March 8 for all of the teams (25 sets in total)

9:45pm: Due to time constraints, a rundown of items still to be discussed was given; some topics are tabled until next meeting

Public message for non-profits on KOMO TV, Thursday 9:00am – 10:45am.  Can we pull this off?  Need 15 people in the audience for a 15 second blurb

Decision: Great idea, but not enough time to organize and accomplish

Action item: RLL will look into participating in the KOMO TV public message opportunity sometime in the month of January, 2009

Question: When do practices begin?  (Games begin Saturday, April 15)

B and below practices begin week of March 17

Question: When will coaches know who is on their team?

First week of March

Action item: Dave A to check on where uniforms were purchased from in the past

Managers meeting:  March 12, 6:00pm.  (Board meeting will be directly after)

Question: What goes in the managers’ packets?

Volunteer forms, rule-books, Mariners game information sheets, signed registration waiver form, sponsorship forms

Action item: Marni will put together the packets for managers

Action item: Chuck to check with Mike W. re: medical release forms (which one to use)

Action item: Chris will contact all children’s parents that have registered, but not yet paid funds

Action item:  Marni to provide names and numbers of all children without payment to Chris (accept coach pitch and T-ball)

Treasurer’s report: Update on deposits and bills paid

Motion for Dave to release payments to recipients

• 2^nd, carried

Motion to close meeting

• 2^nd, carried

10:05pm         Meeting adjourned.

Next meeting: March 12, 7:00pm