Board Meeting
Hazen High School; 7:00pm

7:16pm:          Meeting called to order.

Members present:

Chuck Markarian
David Cretin
Dave Anderson
Marc Hill
Chris Galbraith
Kim Loucks
Jay Kallaher
Cy Kawasaki
Barbara Markarian (stand-in secretary)

Absent: Jennifer Farris, Jon Lacktorin, Marni Ramos 

·                     Minutes approved from last meeting?
o   Motion, 2^nd, approved.

Chuck: introduced Chris G. (new to Board and position of Pres.) Chris asked about experience of Board members. Board members gave introductions and personal histories.

Question: what is the role of a Player’s Agent? (Dave A. read the official description) and discussion ensued.

• Action item: Chris to confirm with Mike whether a waiver is required for 4- year-olds to play T-ball?

General discussion:

• Action item: Kim to call Susan re: safety manual, etc.

• Action item: Feb 12, district 7 Board mtg.; Chris & Chuck will attend

• Action item: Feb. 12, Dave C. to attend Renton fields assignment mtg.

• Action item: Dave A. to talk with Greg re: Treasurer position

• Action item: Confirmation of how many people to be on the bank account

  • Motion to floor: 4 members

    • 2^nd, approved.

*           Idea:   Ask an acct. to do our taxes in return for advertising

Discussion opened regarding Board position nominations:

President:                   Chris Galbraith
Vice President         
* Baseball:                 Chuck Markarian
* Softball:                  Kim Loucks
Treasurer:                  Dave Anderson
Player’s Agent:          
* Jr., Sr., Big League:
* A, B, C-ball:           Marni Ramos (recommended, but not in attendance)
* T-ball and Coach pitch:    Cy Kawasaki
Secretary:                  Barbara Markarian (recommended, but pending)
Umpire & Chief:        Jay Kallaher
Scheduler:                 Dave Cretin
Equipment Mgr:        Dave Anderson/Chuck Markarian
Field Maintenance:  Marc Hill/Dave Cretin
Uniforms:                   Jennifer Farris (recommended, but not in attendance)
Fundraiser:                Jennifer Farris (recommended, but not in attendance)
Safety Coord:            Marc Hill
Comm/Web:
Sponsorship:             Chris Galbraith

Discussion regarding advertising: returning sponsors, how to’s: (plaques, pictures to businesses in appreciation for sponsorship, relationship building, PR).

• Action item: Dave C. to send info to Chris re: sponsorships

Discussion regarding Communications/Websites: 

* Idea: High school/ college students do this for us for credit?
* Idea: Post RLL as non-profit…anyone willing to help us out?

List of what we want on a website:

Web design
Consistent input/update
Coaches’ personal link (rain-out updates, scores, etc.)
Kids photos
Team photos
Flash capability
Group collaboration (Google, etc.)

• Action item:   Dave A. will look into “Group” possibility

* Idea: instead of candy sales, consider selling sunflower seeds?

Discussion: what Board positions do we need to fill?

• Motion to floor to approve nominations for Board positions

  •  2^nd, approved.

Discussion: Fundraising “issues”: buyouts vs.: selling.

• Action item:  Mariner ticket fundraiser?

  • Chuck and Kim will find out about this.

Topic:  North and South combining to one league. 

Discussion ensued: What are the benefits, pro’s/cons?  Concerns addressed, logistics discussed, limitations realized (because of low numbers), scheduling and travel times entertained.  All Stars discussed.

Question: If we go to one charter, how hard is it to separate to two again?

• Action item:   Chris G. will check into procedures/possibility of switching back to two charters from one, should we move forward with combining.  When does this decision have to be made? (Date?)

• Action item: Work with Dist. 7 to understand RLL options for combining North and South teams as needed (for regular, tournament and All Stars) if we remain two charters.

Proposed action:  discussion tabled until answers are gathered from Mike W.

Inter-League play:    realize that this is a hardship for parents, but could be very beneficial for players.  All Board members support this.

• Action item: Chris to talk with Mike W. re: what we need to do to schedule inter-league play.

Topic: Storage sheds: Honeydew (contractor is willing to purchase us another container—current one has a hole in it), Nelsen (needs to be moved), McKnight (combo’s needs to be changed).  Honeydew and Nelsen both need new combination locks.

• Action item:  Dave C. will contact the company and oversee the moving of Nelson shed

• Action item:  Dave C. will contact Maddi re: info about changing out Honeydew container

• Action item:   Dave C. contact McKnight school district re: changing the combo.

• Action item:  Chuck will purchase replacement locks for Honeydew & Nelsen.

Discussion:   items/gear available in sheds, codes, persons/names on lists.

Board member emails and phone numbers collected and will be distributed to all Board members.

Topic: Recommendation to schedule all future Board meetings now and get them put on calendar.

Reminder: Board meetings are open to general members (public).  However, only Board members are able to be present during voting.

Topic: Next meeting is scheduled for Wednesday, February 13, 7pm, Hazen H.S.  After that, meetings will be held on alternating Tuesdays (starting on Feb 26), 7pm, Hazen H.S.

• Action item:   Chuck to get info. Re: safety meetings to Marc.

Topic: Board minutes will be mailed to all Board members (in attendance) ASAP after each meeting for approval.  After email approval from a quorum of those members, minutes will be posted on the RLL site.

Topic: Rules and bylaws – important for RLL Board members to maintain rules and regulations and abide by them.  Focus is to re-build our RLL program.

Topic: 10 year-olds playing majors.  Discussion began, then tabled for the time being, (due to time constraints) but needs to be re-addressed.

Motion made to modify constitution to read “2/3” of Board members in attendance constitutes a quorum rather than “11”.

* 2^nd, approved.

Motion made to adjourn mtg.

* 2^nd, approved.

9:20pm: Meeting adjourned.